SPECIFIC TOPICS: WRITING (3) COMMON PHRASES FOR BUSINESS LETTERS

COMMON PHRASES FOR BUSINESS LETTERS

1.       Request for Information:

I am writing to inquire about ..........

I am writing in reference to ………

I read/heard ….and would like to know……

Could you please send me ………. at the address below/above….

Thank you for your assistance.

I look forward to hearing from you.

2.       Response to Request:

Thank you for your interest/inquiry.

Enclosed is the information you requested.

You can learn more about this at …….

If you have further questions....

If you require assistance, please contact:

If I can be of more help, please feel free to contact me at……

3.       Sample Sentences: Requests

Could you please send me your recent brochure?

I would like to order ten copies of the book: “Touchy Situations.”

I would be very grateful if you could send me this information.

Please return the enclosed envelope with your payment.

4.       Sample Sentences: Goodwill

Thank you for your hospitality.

I enjoyed having lunch with you last week while I was in New York.

Congratulations on your promotion to General Manager.

I want(ed) to congratulate you on your new position.

I was happy to hear that the contract negotiations went well.

5.       Sample Sentences: Introduction of Product /Service

I am writing to tell you about……(our new product which is coming out next week).

This product/service is designed to help you….

6.       Sample Sentences: Reference

I am writing in regard to …..

I am writing in reference to…..

Please refer to the enclosed invoice/ brochure.

I hope you have had a chance to look over the material we sent…

7.       Sample Sentences: Confirmation

I am writing to confirm……

I would like to confirm what we discussed last Friday.

I would like to confirm the main points we discussed….

8.       Sample Sentences: Notification

I am writing to let you know that …….

Please be aware/informed that……

I would like to inform you of a recent policy change.

I am happy to inform you that ……

Your request for funding has been approved.

9.       Sample Sentences: Offering Assistance

We would be happy to …..

If we can be of assistance, please do not hesitate to ask.

10.   Sample Sentences: Collection

According to our records….

Our records show that…..

Your monthly installments past due date.

Please send payment as soon as possible.

                                                                                                     

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